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How to Create, Manage & Use Profiles on Microsoft Outlook App for Mac



Handling multiple email accounts can be challenging, particularly when receiving a high volume of daily emails. Identities or Profiles, a new feature in Microsoft Outlook mail app for Mac, enables you to set up different profiles to manage your email accounts, notifications, and themes. 

This article will walk you through the process of setting up, using, and managing profiles for your email accounts on the Microsoft Outlook app for macOS devices.

Creating a New Profile or Identity in Microsoft Outlook for macOS Devices

Image credit: Microsoft

Follow these steps to establish, create and add a new profile in MS Outlook mail app for Apple iMac or Mac Mini desktop computers as well as on MacBook laptops:

  1. In the program window, click the Globe icon located in the left-side navigation bar.
  2. To create your profile or profiles, you can add email accounts like Gmail or Live.com and give your profile a name.
  3. The navigation bar displays the profiles once they have been created.

You can divide your business and personal email accounts by creating profiles in Outlook for Mac, or you can group your email accounts by team or project. You may simply switch between accounts without logging out and back in by setting up numerous profiles.

Managing Outlook Profiles and Identities on Apple Mac Computer

Image credit: Microsoft

On a Mac computer, you can use the Outlook Profile Manager to manage Outlook profiles and identities. The steps are as follows:

  1. Open the Applications folder in the Finder.
  2. Right-click the Outlook for Microsoft application.
  3. Choose “Show Package Contents.” 3.
  4. Search for Outlook Profile Manager.app in the SharedSupport folder under the Contents section.

You can set a default profile or identity for Outlook and add, delete, or change profiles using the Outlook Profile Manager. Consequently, you have the ability to tailor Outlook’s settings to meet your requirements.

Editing Default Profile Preferences on Outlook

Follow these steps to change your default profile preferences:

  1. Click on Manage Profiles under Profiles.
  2. Decide which profile you want to change.
  3. To make the profile the default profile for Outlook, click “Set as Default”.

You can make sure Outlook is configured the way you want it to be each time you begin the software by altering your default profile options.

Customizing Microsoft Office Preferences on a Mac

You can alter your settings for Microsoft Office, including Outlook, on a Mac in addition to creating and establishing profiles in Outlook. These choices, which are kept in preference files, provide options for automated program upgrades.files in plist.

The steps listed below can be used to modify your Office options on a Mac:

  1. Open the Applications folder in the Finder.
  2. Right-click the Outlook for Microsoft application.
  3. Choose “Show Package Contents.” 3.
  4. Search for the Microsoft Autoupdate application in the Contents folder under SharedSupport.

You may make sure your Office preferences are tailored and that your apps are current by doing so.

Finally, creating profiles and managing multiple email accounts on Outlook for Mac can be considerably simpler. These profiles give Mac users a distraction-free experience and let you arrange your email accounts, notifications, and themes.

Implement the guidance provided in this article to create, organize, and access profiles within the Microsoft Outlook App for Mac. To ensure your programs function according to your preferences, you may also adjust your Office settings.



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