Microsoft Teams allows users to use tags in their teams or chat groups. This feature helps team owners save time in mentioning or typing several usernames. The goal of tagging is to emphasize or notify users who are directly involved with the message. It also minimizes overlooking of messages when there is continuous flow in the group chat.
Follow the steps below for you to know how to create, use, and manage tags in Microsoft Teams.
Creating Tags in Microsoft Teams
- On your Microsoft Teams, go to the Team name that you want to create a tag group.
- Look for the three-dotted icon and click to open the drop-down menu.
- Select Manage tags.
- Click the Create tag button.
- First, write down the tag name. Then, add your team members who you want to be associated with the tag.
- Click Create when you are done.
How to Use Tags in Microsoft Teams
If you want to send a message to the specific people included in your tag, you can simply add the tag in the group and it will send notifications to them, so they can check your message. Type @ and the tag name within your message.
Another way to use the tags is to create a separate chat group specifically for the people belonging to it. That way, you don’t have to add each member one at a time. The tags will autocomplete the names of the team members.
Click the New Chat button to start a group chat. On the name of the group, type the tag name. The team members will be notified of the new chat and they can join you.
Managing Your Tags in Microsoft Teams
Team owners can create a tag group for their members. But, if they want another member to create a tag group or add a user to a tag group, they can also delegate and manage it in the Settings.
- To do this, go to your Team name and click the three-dotted icon.
- Now, select Manage Teams.
- Go to the Settings section and look for Tags.
- On its right side, go over to the Who Can Add Tags.
- Click the down arrow and choose All Members.
- If you want to change it back to default, select Owners Only.
That’s it! Now, it is easier for you to manage your team members and send messages to selected people in your team.
Is using tags helpful for you in Microsoft Teams? We would love to know what you think, so drop us a comment below.